J&S Contractors, Inc.

Job Posted: 11/3/2020         Closing: 11/12/2020

SUMMARY OF POSITION: 

This is an entry level position with room for advancement.

The administrative assistant will perform a variety of day-to-day office and clerical tasks. They will be an integral part of ensuring that the office operations run smoothly. The administrative assistant will be responsible for providing comprehensive support to the Office Manager, office staff & field crew. This position requires the ability to anticipate needs, switch gears at a moments notice, think critically and offer possible solutions to problems while maintaining a high level of professionalism and confidentiality. Above all, the administrative assistant will be an organized and competent professional with excellent communication and multi-tasking skills.

Reports to: Office Manager

Salary: $8-12/hour, commensurate with experience

Job Type: Full Time

Schedule: Monday through Friday, 8:00 AM - 4:00 PM

RESPONSIBILITIES (including but not limited to): 

~Responsible for answering multi-line phones, handling solicitors & spam calls, collecting customer information, taking detailed messages and forwarding information to the appropriate staff member.

~Perform basic cleaning tasks to ensure the office is kept clean & organized at all times,  including: dusting, sweeping, taking out the trash, etc..

~Replenish office materials such as snacks, printer supplies, paper, office supplies, etc..  Monitor & maintain inventory and submit replacement requests to the Office Manager.

~Complete time sensitive tasks as given, accurately and on time.

~Provide Calendar & Task Management for Office Manager, Office & Company. Maintain a running list of assigned tasks & deadlines to keep all office personnel organized and to ensure tasks are completed timely.

~Provide support for office personnel with various administrative tasks to ensure efficient operation of the office & companies, including but not limited to: filing, making copies, printing, typing letters, emails, reports, etc., create Word, Excel & Publisher documents, maintain contact lists, running errands, and anticipate the needs of the Office Manager, office staff & management.

~Maintain confidential office and company information about management, policies or business information that is not available to non-management employees or outsiders.

REQUIRED EDUCATION, EXPERIENCE, KNOWLEDGE, SKILLS & ABILITIES: 

• High School Diploma or GED required

• Confidentiality

• Excellent written & verbal communication skills

• Strong organization skills that reflect the ability to perform & prioritize multiple tasks seamlessly with excellent attention to detail

• Able to pay attention to details & posses problem solving skills

• Reliable and professional

• Self starter who works well independently or with others

• Knowledge of basic office equipment and computer software

• Able to handle interruptions & changing tasks without warning

• Must be detail oriented and able to catch potential typos & errors

• Experience in customer service a plus but is not required

• Bookkeeping experience a plus but is not required 

BENEFITS (waiting period may apply): 

• Health Insurance

• Vision Insurance

• Paid Holidays

• Paid Personal/Sick Time Off

• Paid Vacation 

HOW TO APPLY:

~No phone calls please.

~Step 1: Follow this link to the google doc application and complete it: https://forms.gle/8J7ZfdehyFRrpLSn8

~Step 2: Forward resume to jsc.hiring@gmail.com with Admin Assistant & your name in the subject line.